Information for Session Organizers

Individual Session Organizers

If you would like to organize one or two sessions on a specific topic and have authors/presenters lined up, contact the CEA Conference Coordinator at cea.conference@gmail.com by January 31. The Conference Chair will confirm if the proposed session has been accepted after which you will be asked to inform authors to submit their abstracts. 

All authors must must still submit their abstract through the regular process using the online system. Session organizers please inform the author, that is submitting a paper for a special session, to follow these steps using the regular submission portal:

First in Step 1 you will be asked to identify a “Track”. A this point choose "Special/Pre-Organized Session”. 

Later in Step 5, you will be asked to identify a "topic". At this point please tell the author to choose the group name (organizer) that fits your session e.g. "John Smith Organization (John Smith)".  

The applicable submission deadline (February 14, 2020) and registration deadlines (April 15, 2020) are the same as for regular paper presenters. The registration portal can be found at: Portal

If a session organizer would like to propose a “panel” session, the session organizer needs to provide a title for the panel and a brief outline of the panel topic. The full name, affiliation and email for the presenters must be provided. Typically a panel includes 3 or more presenters and a chair for the session. A panel session is different from a paper session as only the presenter can be listed. Papers will not be attached to the panelists in these sessions, only the name and affiliation for the panelists will be listed along with the title of the panel session and the name of the chair/co-chair.

The number of panel sessions in the program is limited and therefore a session that includes academic papers is the preferred session type. 


Multi-Session Programs by Affiliate Organizations 

Affiliate Organizations may submit blocks of sessions for inclusion in the program. They should contact the CEA Conference Coordinator at cea.conference@gmail.com by January 31 to state their intentions of doing so. At this point they should indicate (a) how many sessions they would like to sponsor and organize; (b) the type of session ("regular" 3 paper session or a panel); (c) on which days they want these sessions to be scheduled and the preferred time slots; and (d) if these sessions will require particular preparations by the on-site organizer at our conference venue (e.g., catering, presentation tools).  The Conference Chair will confirm if the proposed session has been accepted after which you will be asked to inform authors to submit their abstracts, if applicable. 

In the case of a "regular" paper session, the session organizer must ask presenters to submit their abstract by following these steps using the regular submission portal:

First in Step 1 you will be asked to identify a “Track”. A this point choose "Special/Pre-Organized Session”. 

Later in Step 5, you will be asked to identify a "topic". At this point please tell the author to choose the group name (organizer) that fits your session e.g. "John Smith Organization (John Smith)".  

The applicable submission deadline (February 14, 2020) and registration deadlines (April 15, 2020) are the same as for regular paper presenters. The registration portal can be found at: Portal

In the case of a “panel” session, the session organizer needs to provide a title for the panel and a brief outline of the panel topic. As well the full name, affiliation and email for the presenters in order that they can be added in the system. Typically a panel includes 3 or more presenters and a chair for the session. Papers will not be attached to the panelists in these sessions, only the name and affiliation for the panelists will be listed along with the title of the panel session and the name of the chair/co-chair. The number of panel sessions in the program is limited and therefore a session that includes academic papers is the preferred session type. 

By February 10, 2020 at the latest, the conference organizer must receive a word or text document that will specify the session titles, session chairs, paper titles and authors, and possibly discussants. List of author names must include affiliation and indicate which author is the presenter, as these sessions will have to be entered into the online system. In the case of a panel session please provide the session title, session chair(s) and the name, affiliation and email for all presenters.